Finding Aid for the Manteo Rotary Club Records, ORG.5053

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Finding Aid for the Manteo Rotary Club Records, ORG.5053

Abstract

Rotary International is an organization with local chapters whose stated purpose is to "bring together business and professional leaders to provide humanitarian service, encourage high ethical standards in all vocations, and help build goodwill and peace in the world." The Manteo Rotary Club was chartered in 1936 and is currently part of District 7720. This collection consists of correspondence, club records, photographs, and membership and event information.

Descriptive Summary

Title
Manteo Rotary Club Records
Call Number
ORG.5053
Creator
Manteo Rotary Club
Date
1926-2016
Extent
7.30 cubic feet
Language
English
Repository
Outer Banks History Center

Restrictions on Access & Use

Access Restrictions

Available for research.

Use Restrictions

Copyright is retained by the authors of these materials, or their descendants, as stipulated by United States copyright law (Title 17 US Code). Individual researchers are responsible for using these materials in conformance with copyright law as well as any donor restrictions accompanying the materials.

Preferred Citation

[Identification of item], ORG.5053, Manteo Rotary Club Records, Outer Banks History Center, Manteo, N.C., U.S.A.

Collection Overview

The Manteo Rotary Club Records, 1926-2016, contains correspondence, meeting minutes, financial records, photographs, and other administrative records created by members of the Manteo Rotary Club's executive board. Included in the collection is documentation of the various projects and events organized by the club, including the annual Rockfish Rodeo/Inshore Slam and other fundraisers. Foundational papers, including constitutions, bylaws, articles of incorporation, and early correspondence are included in the collection. Additionally, materials relating to the 771st District and Rotary International are included.

Arrangement Note

This collection is arranged into ten series: Correspondence, Meeting Minutes, Financial Records, Membership Records, Projects and Events, Committees, Other Administrative Records, Photographs, and Addition of 2018. Correspondence, Meeting Minutes, Financial Records, Membership Records, and the Addition of 2018 are arranged chronologically. Projects and Events, Committees, Other Administrative Records, and Photographs are arranged alphabetically. Original folders, original folder titles, and original order within folders have been retained when possible.

Historical Note

Rotary International's stated purpose is to "bring together business and professional leaders to provide humanitarian service, encourage high ethical standards in all vocations, and help build goodwill and peace in the world." The first Rotary Club was formed in 1905 by attorney Paul P. Harris. The first meeting was held with three of his friends. They chose the name Rotary because they rotated club meetings to each member's office each week. Today the club consists of 1.2 million businesses, professionals, and community leaders.

The Manteo Rotary Club was chartered in 1936. As of 2018, the club still operates at 108 Budleigh St., Manteo, N.C., and is currently in District 7720. In 1998, the club began hosting an annual fishing tournament, the Rockfish Rodeo, as a fundraiser for its scholarship program. The tournament has been held annually since, but in 2014, its name changed to the Inshore Slam and its focus broadened in order to guard against over-depletion of the local rockfish population.

Contents of the Collection

1. Correspondence, 1936-2005

Scope and Content:

Correspondence, 1936-2005, comprises correspondence addressed to and originating from members of the Manteo Rotary Club's executive board. Some early letters are grouped together according to the board member with which they are affiliated. Most of the letters date from the 1930s to the 1980s.

Correspondence, 1936-1937
Box 1
Correspondence: President Ike P. Davis, 1936-1937
Box 1
Correspondence, 1936-1948
Box 1
Robert Atkinson, Sr. Correspondence, 1938-1939
Box 1
Hal F. Daniels Correspondence, 1939-1948
Box 1
Ike P. Davis Correspondence, 1940-1945
Box 1
Correspondence, 1949-1950
Box 1
Lawrence Swain Correspondence, 1950-1951
Box 1
Correspondence, 1951-1963
Box 1
Correspondence, 1962
Box 1
Correspondence and Other Papers, 1964-1965
Box 1
Correspondence, 1975-1977
Box 1
Michael Reeves Correspondence and Other Papers, 1976-1977
Box 1
Correspondence, 1980-2005
Box 2
Correspondence, 1981-1982
Box 2
Correspondence, 1983
Box 2
Correspondence, 1983-1984
Box 2

2. Meeting Minutes, 1949-1984

Scope and Content:

Meeting minutes, 1949-1984, largely consist of typewritten mintues, but some handwritten minutes are included. Also included in this series are several programs for meetings held as part of a series called "Sounds from the Surf" in 1976-1977.

Minutes, Attendance Records, and Financial Statements, 1949-1950
Box 2
Meeting Minutes, 1962-1965
Box 2
Meeting Minutes, 1965-1966
Box 2
Meeting Minutes, 1966-1967
Box 2
Meeting Minutes, 1971-1977
Box 2
Sounds from the Surf Meeting Programs, 1976-1977
Box 2
Meeting Minutes, 1983-1984
Box 2

3. Financial Records, 1950-2016

Scope and Content:

The Financial Records series, 1950-2016, contains financial records, invoices, tax information, and treasurer's records. Additional financial records related to individual events and fundraisers, such as the Rockfish Rodeo, may be found in the Projects and Events series.

Financial Records, 1950
Box 3
Form 990, 1968-1974
Box 3
Fund Raising, 1981
Box 3
Financial Statements, 1981-1982
Box 3
Financial Records, 1981-1984
Box 3
Financial Records, 1989
Box 3
Budget, 2002-2003
Box 3
Financial Records, 2004-2005
Box 3
Financial Records, 2005, 2010
Box 3
Donations Report, 2010-2011
Box 3
Tax Returns, 2011
Box 3
Expenses Paid, 75th Anniversary Receipts, 2011-2012
Box 3
Rotary Donations, 2011-2012
Box 3
Statements, 2011-2012
Box 3
Expenses and Accounting, 2012
Box 3
Paid and Entered, Rockfish Rodeo, 2012
Box 3
Rotary Treasurer, 2012
Box 3
Invoiced, 2012-2013
Box 3
Rotary Bank Statements and Checking Info, 2012-2013
Box 4
Rotary Trust, 2012-2013
Box 4
Taxes Rotary, 2012-2013
Box 4
Financial Records, 2012-2014
Box 4
Rotary IRS, 2012-2015
Box 4
Financial Records, 2013
Box 4
International and District Dues, 2013
Box 4
Dinner Receipts and Other, 2013-2014
Box 4
Donnations and Contributions, 2013-2014
Box 4
Membership Payments, 2013-2014
Box 4
Manteo Rotary Tax Info, 2014
Box 4
Treasurer's Records, 2014
Box 4
Rotary Tax Info, 2014-2015
Box 4
Manteo Rotary Club Tax Return, 2015
Box 4
General Fund Bills Paid, 2015-2016
Box 4

4. Membership Records, 1938-2012

Scope and Content:

Membership Records, 1938-2012, contains material related to the Manteo Rotary Club's membership. Included are membership applications, rosters, attendance records, and information related to the various classifications of membership within the Rotary organization.

Membership Proposals, Applications, and Credits for Out-of-Town Meetings, 1938-1951
Box 5
Attendance Records, 1958-1963
Box 5
Attendance Records, 1961-1962
Box 5
Memberships Terminated, 1964-1966
Box 5
Attendance Records and Membership Rosters, 1965-1979
Box 5
Classifications, 1967
Box 5
Membership Information, 1975-1989
Box 5
Attendance Reports and Other Papers, 1976
Box 5
Attendance Records, 1977-1984
Box 5
Membership Applications, 1979-1986
Box 5
Rosters, circa 1980
Box 5
Rosters, 1980-2012
Box 5
Membership Classifications, 1981
Box 5
Guest Register, 1984
Box 5
Member Status Forms, 1986
Box 5
Membership, 1987-1988
Box 5
Classification and Membership - Bobby Harrell, 1994-1995
Box 5
Club Member List, 2003
Box 5

5. Projects and Events, 1937-2015

Scope and Content:

The Projects and Events series, 1937-2015, contains records related to the various events and projects organized by the Manteo Rotary Club. Included in this series is documentation of the group's annual fishing tournament fundraiser, the Rockfish Rodeo/Inshore Slam, as well as other fundraising initiatives.

4-Way Test Week, 1986-1987
Box 6
75th Rotary, 2012
Box 6
771st District Annual Conference Programs, 1967-1976
Box 6
Anniversary Celebration Programs, 1960-2012
Box 6
Banners, 1980s-2009
Box 18
Boy Scouts of America Rotary Project, 1979-1985
Box 6
Bowsertown Cleanup, 2003
Box 6
Bowsertown Project, 2004
Box 6
Carolinas PETS (Presedents-Elect Training Seminar) [2 folders], 2005
Box 6
Charter Night: North Banks, Kitty Hawk, and Outer Banks Clubs, 1983-1992
Box 6
Chicken Cookouts, 2011
Box 6
Christmas, 2001
Box 6
Cruise, 1998
Box 6
Dare Days Hot Dog Concession, 1991
Box 7
District 771 Event Programs, 1952-2005
Box 7
District Rotary Information Institute, 1976-1977
Box 7
Flea Market, 1985
Box 7
Foundation Fellowship Program, 1992
Box 7
Inshore Slam Registration, 2014
Box 7
Inshore Slam Income and Deposits, 2015
Box 7
Manteo Rotary Club Event Programs, 1937-2012
Box 7
Program of Action, 1992-1993
Box 7
Pancake Supper, 1984
Box 7
Pool Party, 1991
Box 7
Project Information, 1987
Box 7
Programs, 1982
Box 7
Rockfish Rodeo Sponsorship Packet, 1998
Box 8
Rockfish Rodeo Programs, 1998-2000
Box 8
Rockfish Rodeo Programs, 2001-2004
Box 8
Rockfish Rodeo Programs, 2005-2013
Box 8
Rockfish Rodeo, 2003
Box 8
Rockfish Rodeo, 2005
Box 8
Rockfish Rodeo, 2005
Box 17
Rockfish Rodeo Registrations, 2009
Box 8
Rockfish Rodeo - Rotary Club, 2009
Box 8
Rockfish Rodeo Event Info, 2010
Box 8
Rockfish Rodeo Income, 2011
Box 8
Rockfish Rodeo Income (Registration/Silent Auctions), 2011
Box 9
Rockfish Rodeo Income, 2012
Box 9
Rockfish Rodeo Ads Paid, 2013
Box 9
Rockfish Rodeo Expenses, 2013
Box 9
Rotary 50th Anniversary, 1986-1987
Box 9
Rotary 50th Anniversary Information Booklet, 1957-1987
Box 9
Rotary Bar-B-Que Dinner, 1991-1993
Box 9
Rotary Club District Conference, 1965
Box 9
Rotary Club Suppers, 1982-1985
Box 9
Rotary - College of Governors, 1982-1983
Box 10
Rotary International Event Programs, 1942-1977
Box 10
Rotary Programs, 1985
Box 10
Silent Auction, 2013
Box 10
Special Projects, circa 2010
Box 10
Volleyball Tournament, 1988
Box 10

6. Handbooks and Directories, 1926-2012

Scope and Content:

The Handbooks and Directories series, 1926-2012, largely contains materials related to Rotary International and Districts 771 and 7720. Included in this series are handbooks, pamphlets, brochures, manuals, songbooks, and other publications related to Rotary's procedures and rules.

District 771 Rotary Information, 1988
Box 10
District Governor's Handbook, 1963-1965
Box 10
Pamphlets, 1940-2012
Box 10
Rotary International Brochures, 1983-2000
Box 10
Rotary International Directory, 1941
Box 10
Rotary International Directories: District 771, 1981-1982, 1984-1985
Box 10
Rotary International Directories: District 771, 1986-1987, 1987-1988
Box 11
Rotary International Directories: District 771, 1989-1990
Box 11
Rotary International Directories: District 7720, 1993-1994
Box 11
Rotary International District 771 Manual of Policies and Procedures, 1981
Box 11
Rotary International District 7720 Directory and Manual of Procedures, 1994-1996
Box 11
Rotary International Manuals, 1933-1938
Box 11
Rotary International Manuals, 1938-1941
Box 11
Rotary International Manuals, 1997-1998
Box 11
Rotary International Songbooks, 1926-1984
Box 11

7. Committees, circa 1950s-2013

Scope and Content:

This series includes records related to several committees within the Manteo Rotary Club and its district. The bulk of the materials in this series relates to the scholarship committee, which awards academic scholarships to rising college students in the area.

Benefactor Committee, 1994-1997
Box 12
Committee Objectives and Goals, 1989
Box 12
Committee Preference Forms, 1981-1982
Box 12
Paul Harris Fellows, 1990
Box 12
Rotary Committees Organizational Structure and Plans, 1991-1997
Box 12
Rotary District 7720 Awards Committee, 1999
Box 12
Scholarship Fund Contributions, circa 1950s
Box 12
Scholarship Committee, 1982
Box 12
Scholarship Committee, 1983
Box 12
Scholarship Committee, 1992-1995
Box 12
Scholarship Info, 2008-2009
Box 12
Scholarships, 2011-2012
Box 12
Scholarships, 2013
Box 12
Youth Exchange Committee, 1982
Box 12

8. Other Administrative Papers, 1936-2014

Scope and Content:

Other Administrative Records, 1936-2014, include foundational documents (such as bylaws, constitutions, and articles of incorporation), newsletters for both the Manteo Rotary Club and its district, papers of individual executive board members, clippings, and other documents related to the club.

Articles of Incorporation: Manteo Rotary, 2009
Box 12
Board Member's Notebook, 1990-1995
Box 12
Board Member's Papers, 1980-1981
Box 13
By-Laws and Constitutions, circa 1980s
Box 13
Certificates, 1986-2012
Box 13
Charles D. Evans Files, 1999-2002
Box 17
Club Histories, 1986-2004
Box 13
Constitution, circa 1980
Box 13
Constitution, 1989
Box 13
Dennis E. Snow Papers, 1968
Box 13
District 771 Newsletters, 1976-1989
Box 13
District Governor, 2002-2003
Box 13
Hatteras Satellite Club, 2011-2012
Box 13
Introduction to Rotary [VHS] [2 copies], circa 2000s
AV Box 1
John Hughes: Manteo Rotary Club, 1940, 1989
Box 13
Manteo Rotary Club Bulletin, 1939, 1981-1989
Box 13
News Clippings, 1940-2012
Box 13
Notes, circa 1970s-1980s
Box 13
Pending Files, 1983-1985
Box 13
Planning/Goal Setting, 1992-1997
Box 13
President Rotary, 2009-2011
Box 13
Programs and Greeters, 1976-1994
Box 13
Ray Jones Papers, 1958-1963
Box 14
Reports and Paperwork, 1976-2008
Box 14
Resolutions, 1960s
Box 17
Robin Mann Papers, 2008-2011
Box 14
Rotary, 1976-1983
Box 14
Rotary, 1980-1981
Box 14
Rotary, 1984-1985
Box 14
Rotary, 1986
Box 14
Rotary, 1987
Box 14
Rotary, 1988-1990
Box 14
Rotary, 1991-1992
Box 15
Rotary Board of Directors, 2004
Box 15
Rotary - Bre Banks, 2003
Box 15
Rotary By-Laws, 2014
Box 15
Rotary Club By-Laws and Constitution, circa 1980s-1990s
Box 15
Rotary Foundation, 1983-1986
Box 15
Rotary Foundation, 2013-2014
Box 15
Rotary Information Sheets, 1964-1965
Box 15
Rotary International Constitution and By-Laws, 1936-1941
Box 15
Rotary International Newsletters, 1941-1989
Box 15
Rotary President, 2010-2011
Box 15
Secretary's Papers, 1964-1965
Box 15
Semi-Annual Reports and Club Rosters, 1982-1986
Box 15
Tom Blanchard Papers, 1981-1982
Box 15
W.H. McCowen, Manteo Rotary Club, 1976-1984
Box 16
Other Administrative Papers, 1941-1991
Box 16

9. Photographs, circa 1950-2012

771st District Conference Scrapbook, 1960
Box 17
Fiftieth Anniversary Celebration Photographs, 1987
Box 16
Group Photographs, circa 1950-1980s
Box 16
Ladies' Night Photographs, 1975
Box 16
Manteo Rotary 75th [CD], 2012
AV Box 1
Photographs for Fiftieth Anniversary Booklet, circa 1950s-1986
Box 16
Rockfish Rodeo Photographs, circa 1998
Box 16
Rockfish Rodeo [Flash Drive], 2009
AV Box 1
Rotary Meeting Photographs, 1997
Box 16
Rotary Pictures, circa 1970s-1980s
Box 16
Rotary Pool Party Photographs, 1992
Box 16
Unidentified Snapshots, 1999
Box 16
Unidentified Snapshots, circa 2000s
Box 16

10. Addition of 2018, 1999-2011

Financial Records, 1999-2000
Box 19
Financial Records, 2000-2001
Box 19
Financial Records, 2001-2002
Box 19
Financial Records, 2002-2003
Box 19
Financial Records, 2003-2004
Box 19
Financial Records, 2004-2005
Box 19
Financial Records, 2005-2006
Box 19
Financial Records, 2007
Box 19
Bowsertown Landfill, 2007
Box 19
Rodeo Bills, 2007-2008
Box 19
Dues Statements, 2007-2009
Box 19
Financial Records, 2008
Box 19
Scholarships, 2008
Box 19
Club Bills, 2008-2009
Box 19
Financial Records [2 folders], 2009
Box 19
Deposit Receipts, 2009-2010
Box 19
Financial Records, 2010
Box 19
Financial Records: Rockfish Rodeo [2 folders], 2010
Box 19
Deposit Receipts, 2010-2011
Box 19

Subject Headings

  • McCown, Wally
  • Manteo Rotary Club (Manteo, N.C.)
  • Civic leaders
  • Voluntarism
  • Manteo (N.C.)
  • Acquisitions Information

    Donated by the Manteo Rotary Club, May 2001, December 2016, March 2017, and August 2017.

    Processing Information

  • Processed by Samantha Crisp, September 2018.