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Society of North Carolina Archivists Records


The Society of North Carolina Archivists (SNCA) was organized in 1983 in response to a report by the State Historical Records Advisory Board that called for the formation of a statewide organization to foster communication among those responsible for the state's documentary heritage. The Society held its first meeting in 1984. It holds one meeting each year (although it held two meetings a year during the period of these records), and offers programs and workshops of interest to archivists.The collection contains the minutes, correspondence, committee records, publications, and financial records of SNCA, and is divided into six series.

Title

Society of North Carolina Archivists Records

Collection Number

Org.163

Date(s)

1982 - 2003

Language

English

Physical Description
Fibredex boxes
12
Oversized box
1
Abstract

The Society of North Carolina Archivists (SNCA) was organized in 1983 in response to a report by the State Historical Records Advisory Board that called for the formation of a statewide organization to foster communication among those responsible for the state's documentary heritage. The Society held its first meeting in 1984. It holds one meeting each year (although it held two meetings a year during the period of these records), and offers programs and workshops of interest to archivists.

The collection contains the minutes, correspondence, committee records, publications, and financial records of SNCA, and is divided into six series.

Physical Location

For current information on the location ofthese materials, please consult the Public Services Branch, State Archives of North Carolina.

Creator

Society of North Carolina Archivists

Repository

State Archives of North Carolina


This collection is organized into six series: Executive Board, Annual Reports, Full Membership Meetings, Committees, Publications, Other Materials.


Available for research.


Copyright is retained by the authors of these materials, or their descendants, as stipulated by United States copyright law (Title 17 US Code). Individual researchers are responsible for using these materials in conformance with copyright law as well as any donor restrictions accompanying the materials.


Processed by Elizabeth Preston, August, 2003

Encoded by Elizabeth Preston, August 18, 2003; additional encoding by Ashley Yandle, May, 2010


A report,  Archives and Records Programs in North Carolina, issued in 1983 by the State Historical Records Advisory Board recommended the formation of an organization to "foster the exchange of ideas among professional archivists, librarians who bear the responsibility for historical records, and other persons involved in the care of manuscripts." Acting on this recommendation, Dr. William Price, Jr., chairman of the board and director of the North Carolina Division of Archives and History, called a meeting of archivists and manuscript curators from throughout the state. Approximately thirty archivists and curators, representing religious, academic, and governmental repositories attended the exploratory meeting in Raleigh in October 1983. This group formed a steering committee that began work drafting a constitution and bylaws for the creation of a statewide archival organization.

The first meeting of the Society of North Carolina Archivists was held in Chapel Hill on March 9, 1984. At that meeting the membership adopted the constitution and bylaws and elected a slate of officers, with Richard Shrader serving as the first president. A listing of the presidents and their tenures can be found below.

The original Executive Board was made up of five officers: the president, vice president/president elect, secretary/treasurer, and two members-at-large. In 1989, in response to a report from the Society's Long-Range Planning Committee, the board expanded to include a Publications chair, and the position of secretary/treasurer was split into two. Since then the board has further expanded, and now includes a Membership Chair, an Electronic Resources Chair, a Nominating Committee Chair, and a Development/Education chair, bringing the total board membership to eleven.

The constitution of the Society states that it will sponsor two meetings each year for the full membership, one in the spring and another in the fall. At each meeting the Society invites speakers and offers programs of interest to archivists at all levels of experience, who work with many different kinds of materials, and who operate in varying kinds of repositories, large and small. Speakers for these programs have included experts from within SNCA's membership as well as nationally known speakers, such as conservator George Cunha, and former presidents of the Society of American Archivists David Gracy II and Steven Hensen. The Society has cooperated with other organizations with similar interests, such as the Mid-Atlantic Archives and Records Conference and the South Atlantic Records Conference, to hold joint meetings to facilitate communication with archivists in other regions and states. SNCA also sponsors workshops at many of the twice-yearly meetings, including some offered through the Society of American Archivists and some created and offered by members of SNCA.

In addition to the twice-yearly programs and workshops, SNCA publishes a quarterly newsletter, The North Carolina Archivist, to inform its membership of the Society's activities and events or publications of interest to SNCA members. In the summer of 2002, the Society began publishing The Journal for the Society of North Carolina Archivists. The journal is scholarly in nature, with articles and book reviews contributed by the membership, and is published twice each year. SNCA has also published Archival and Manuscript Repositories in North Carolina: A Directory in 1987, and a revised edition in 1993.

1984-1985 Richard A. Shrader 1985-1986 Cathy J. Morris 1986-1987 Madeleine B. Perez 1987-1988 William E. King 1988-1989 Robert Benedetto 1989-1990 Morgan J. Barclay 1990-1991 Donna K. Flowers 1991-1992 Sue Ann Cody 1992-1993 Edwin Southern 1993-1994 John Woodard 1994-1995 Michelle A. Francis 1995-1996 Dennis Lawson 1996-1997 Linda McCurdy 1997-1998 Jan Blodgett 1998-1999 Russell Koonts 1999-2000 Timothy Pyatt 2000-2001 Ed Morris 2001-2002 Diana Ruby-Sanderson 2002-2003 Janis Holder 2003-2004 Katherine Wisser

A report,  Archives and Records Programs in North Carolina, issued in 1983 by the State Historical Records Advisory Board recommended the formation of an organization to "foster the exchange of ideas among professional archivists, librarians who bear the responsibility for historical records, and other persons involved in the care of manuscripts." Acting on this recommendation, Dr. William Price, Jr., chairman of the board and director of the North Carolina Division of Archives and History, called a meeting of archivists and manuscript curators from throughout the state. Approximately thirty archivists and curators, representing religious, academic, and governmental repositories attended the exploratory meeting in Raleigh in October 1983. This group formed a steering committee that began work drafting a constitution and bylaws for the creation of a statewide archival organization.

The first meeting of the Society of North Carolina Archivists was held in Chapel Hill on March 9, 1984. At that meeting the membership adopted the constitution and bylaws and elected a slate of officers, with Richard Shrader serving as the first president. A listing of the presidents and their tenures can be found below.

The original Executive Board was made up of five officers: the president, vice president/president elect, secretary/treasurer, and two members-at-large. In 1989, in response to a report from the Society's Long-Range Planning Committee, the board expanded to include a Publications chair, and the position of secretary/treasurer was split into two. Since then the board has further expanded, and now includes a Membership Chair, an Electronic Resources Chair, a Nominating Committee Chair, and a Development/Education chair, bringing the total board membership to eleven.

The constitution of the Society states that it will sponsor two meetings each year for the full membership, one in the spring and another in the fall. At each meeting the Society invites speakers and offers programs of interest to archivists at all levels of experience, who work with many different kinds of materials, and who operate in varying kinds of repositories, large and small. Speakers for these programs have included experts from within SNCA's membership as well as nationally known speakers, such as conservator George Cunha, and former presidents of the Society of American Archivists David Gracy II and Steven Hensen. The Society has cooperated with other organizations with similar interests, such as the Mid-Atlantic Archives and Records Conference and the South Atlantic Records Conference, to hold joint meetings to facilitate communication with archivists in other regions and states. SNCA also sponsors workshops at many of the twice-yearly meetings, including some offered through the Society of American Archivists and some created and offered by members of SNCA.

In addition to the twice-yearly programs and workshops, SNCA publishes a quarterly newsletter, The North Carolina Archivist, to inform its membership of the Society's activities and events or publications of interest to SNCA members. In the summer of 2002, the Society began publishing The Journal for the Society of North Carolina Archivists. The journal is scholarly in nature, with articles and book reviews contributed by the membership, and is published twice each year. SNCA has also published Archival and Manuscript Repositories in North Carolina: A Directory in 1987, and a revised edition in 1993.


[Identification of item], Org.163, Society of North Carolina Archivists, State Archives of North Carolina, Raleigh, NC, USA.


Received from Officers of the Society; accessioned on March 4, 1988; December 11, 1989; December 17, 1991; February 12, 1992; May 18, 1992; August 16, 1995; September 14, 1995; April 22, 1996; July 22, 1996; June 23, 1997; May 27, 1998; December 21, 1999; September 25, 2000; and June 2, 2003.


Additional information on topics found in this collection may be found in the Manuscript and Archives Reference System (MARS)  http://mars.archives.ncdcr.gov.


Records of the Society of North Carolina Archivists include meeting minutes of the Executive Board; the files of the officers; correspondence; constitution and bylaws; financial records; committee records, including minutes, annual reports, and correspondence; records relating to the twice-yearly meetings and workshops; membership lists; and copies of publications. There are photographs of the steering committee and the first meeting of the Society, and some later meetings. The records also include eight audiocassettes of a steering committee meeting and early executive board meetings; and four computer disks holding copies of the Directory.

This collection is organized into six series: Executive Board, Annual Reports, Full Membership Meetings, Committees, Publications, Other Materials.


Records of the Society of North Carolina Archivists include meeting minutes of the Executive Board; the files of the officers; correspondence; constitution and bylaws; financial records; committee records, including minutes, annual reports, and correspondence; records relating to the twice-yearly meetings and workshops; membership lists; and copies of publications. There are photographs of the steering committee and the first meeting of the Society, and some later meetings. The records also include eight audiocassettes of a steering committee meeting and early executive board meetings; and four computer disks holding copies of the Directory.


  • Society of North Carolina Archivists
  • Archives--North Carolina
  • Archivists--Societies, etc.
  • Societies--North Carolina--History, organization, etc.

This series contains the files of the Executive Board, including the constitution and bylaws, financial records of the Society, and the files of the officers. Also included are meeting minutes, internal board correspondence, and records of the board's dealings with outside organizations.

Box: 1  
General Correspondence, 1985-1995; 1997-2003

16280
Meeting Minutes

1984-1996
Box: 2  
1997-2003

16283
Archival Certification, 1986-1988

16284
Articles of Incorporation, 1984; 1990

16285
Constitution and Bylaws, 1983-1984; 1988-1990; 1994; 1998; 2003

16286
Financial Records (see also Treasurer's Files, below)

Checking Account Statements, 1986-1995
Market Access/Money Market Account Statements, 1986-1995
Michelle Francis Endowment Fund, (see Market Access/Money Market Account, above)
Box: 3  
Share Statements (State Employees' Credit Union), 1994-1995
Short Term Investment Fund, 1996; 1999-2000
Statements of All Accounts (State Employees' Credit Union), 1995-1996
Taxes
Change of Accounting Period, 1990-1991
Employer Identification Number, 1984
Federal Income Tax Returns, 1984-1993
Tax Exempt Status
Federal
General Correspondence, 1989-1990; 1994-1995 16299 Society of North Carolina Archivists
Forms, 1990; 1994 16300 Society of North Carolina Archivists
State, 1984-1985; 1990
Refund of State and County Sales and Use Tax, 1984

16303
Jones, H. G.

Address, (see Spring 1988 Full Membership Meeting)
Resolution, 1994

16306
National Historical Publications and Records Commission Grant Proposal, 1986-1988

16307
Officers' Files (Note that the positions of Secretary and Treasurer were combined until March 1989. Records dated before the 1989 split are filed under Secretary.)

President, 1984-1994; 1997-2003
Box: 4  
Secretary, 1984-1993; 1999
Treasurer
General Correspondence, 1989-2001
Reports and Budgets
General, 1984-2003
Full Membership Meetings, 1984-1989; 1991-1992; 1995-2000; 2003
Vice President (see also Program Committee, Series 4), 1984; 1988-1989

16316
Publicity (of the founding of SNCA), 1983-1984

16317
Society of American Archivists

Committee on Regional Archival activities, 1985-1986; 1990; 1993

16319
Southern Archives Conference, 2001

16320
State Capitol Society, 2003

16321
State Historical Records Advisory Board:

"Archives and Records Programs in North Carolina," Summary Report, 1983
"To Secure Our Legacy: The Future of North Carolina's Documentary Heritage," 1993

This series is comprised of the reports submitted to the board by committees.

Box: 5  
Directory Update Committee, 1991-1993

16325
Program Committee, 1989-1990

This series contains records pertaining to the twice-yearly meetings, joint meetings, and workshops sponsored by SNCA. The records in these files are primarily publicity mailings, agendas, handouts from the programs and workshops, and evaluations. For planning information, see the Program Committee files in Series 4.

16326
Regular Meetings, Spring 1984-Fall 1993

Box: 6  
Regular Meetings, Spring 1994-Spring 2003

16328
South Atlantic Archives and Records Conference (SAARC)/SNCA Joint Meeting, 1985-1986

16329
SNCA/Palmetto Archives, Libraries, and Museums Council on Preservation (PALMCOP) Joint Meeting, 1994-1995

16330
Mid-Atlantic Regional Archives Conference (MARAC)/SNCA Joint Meeting, 2000-2001

Box: 7  
Workshops

"All-Day Exhibit Workshop," 1996-1997
"Fundraising and Grant Writing," 2002
"Getting Started with EAD," 1998
"Grants and Outreach: New Contexts for Managing Archives," 1998
"Management for Archivists," 1989-1990
"Managing Electronic Records," 1998-1999
"MARC/AMC Workshop," (see SAARC/SNCA Joint Meeting, above)
"Selling Your Program: Public Relations for Archivists, Curators, and Librarians," 1991-1993

16340
Survey of Church Archivists, 1984

This series contains committee records, including correspondence, meeting minutes, and records pertaining to projects for which each committee is responsible. The committees are divided into Ad Hoc and Standing committees, and then arranged alphabetically.

16341
Ad Hoc

Bylaws, 1999-2000
Directory
General Correspondence, 1985-1988; 1990-1991
Meeting Minutes, 1986
Financial Reports, 1986-1988
Directory Update
General Correspondence, 1990-1994
Meeting Minutes, 1991-1992
Financial Reports, 1991; 1993
Long-Range Planning
General Correspondence, 1987-1988; 1991-1992; 2001-2003
Meeting Minutes, 1988; 1992
Reports, 1988; 1993; 2003
Box: 8  
SNCA/State Historical Records Advisory Board (SHRAB) Joint Education
General Correspondence, 1993-1996
Stagville Summit, 1993

16358
Standing

Development
General Correspondence, 1998-1999
Meeting Minutes, 1998
Education
General Correspondence, 1995; 1998-1999
Gene J. Williams Award
General Correspondence, 1998-1999
Winning Submissions, 1998-1999
Mentoring Project, 1998-1999
Regional Caucuses, 1999
Electronic Resources: (Formed by 2002 amendment to the Constitution. Prior to 2002, the Webpage was administered by the Publications Committee, and the Listserv was administered by an individual.)
Listserv, 1997
Webpage, 1996-1997; 2001-2003
Membership
General Correspondence, 1989-1994; 1996; 2000; 2002
Mailing and Membership Lists, 1984-1992
Membership Directory, 1993-1996; 1998
Membership Surveys, 1984-1985; 1988-1992
Nominating
General Correspondence, 1984-1988; 1990-1994
Box: 9  
Publications
General Correspondence, 1988-1991; 1996
Brochure, 1990-1991; 1994
Logo Design, 1989-1991
Newsletter, 1984-1992; 2000; 2003 (see Series 5 for copies of the newsletter)
Program Committee
General Correspondence, 1989-2003
Box: 10  
Meeting Minutes, 1989-2003

16387
Steering Committee

General Correspondence, 1982-1984
Meeting Minutes, 1983-1984

This series is comprised of a copy of the 1987 edition of  Archival and Manuscript Repositories in North Carolina: A Directory, volumes of  The Journal for the Society of North Carolina Archivists, and copies of the newsletter,  The North Carolina Archivist.

16390
Archival and Manuscript Repositories in North Carolina: A Directory, 1st edition, 1987

16391
Journal for the Society of North Carolina Archivists, volume 1, number 1-volume 2, number 1 (2002-2003)

16392
The North Carolina Archivist: Newsletter of the Society of North Carolina Archivists, volumes 1-49/50; 59-67; 69 (1984-1997; 2000-2003)

This series contains a framed proclamation, audiocassettes, computer disks, and photographs.

Box: 11  
Archives Day Proclamation, 1984; 1994

Box: 12  
Audiocassettes

Executive Board Meetings, 1984-1985
Steering Committee Meeting, 1983

Box: 13  
Computer Disks

Directory, 1987; 1993

16399
Photographs

Exploratory Meeting, 1983
Steering Committee Meeting, 1983
First Meeting of the Society, 1984
First Executive Board Meeting, 1984
Negatives used forDirectory, 1987
Fall Meeting (slides), 1987
Fall Meeting (candid color prints), 1994
Spring Meeting (candid color prints), 1995
Executive Boards, various dates